Project Manager

Project Manager- Early Learning Resource Center

JOB DEFINITION 
The Early Learning Resource Center’s (ELRC) Project Manager serves as a member of the ELRC Leadership team working closely to support the ELRC Director in fulfilling the mission of the ELRC. This position is a trusted associate who collaborates and communicates with the Assistant Directors and Financial Controller.  This position will oversee the planning, execution, and closing of projects within the ELRC. This position will facilitate project planning and execution in all departments assuring the ELRC runs in accordance with regulations set by the Office of Child Development and Early Learning (OCDEL).  The Project Manager plays an integral role in program operations, working in conjunction with the ELRC Director and Assistant Directors to ensure the program operates in accordance with state regulations.  This individual MUST be a people person, who brings a positive attitude to their work and who naturally responds to challenges with a ‘can-do’ and problem-solving sensibility. This position reports to the ELRC Director. 

RESPONSIBILITIES AND DUTIES 
Project Planning and Execution

• Develop project plans, including scope, timeline, and resources. 

• Coordinate and manage project activities, ensuring they align with organizational goals. 

• Monitor project progress and make adjustments as necessary to ensure successful completion. 

• Lead the change management process when policy changes occur, including analyzing the impact of policy changes, updating policies, forming project teams, and monitoring policy implementation and staff training. 

• Lead and motivate project teams 

• Foster a collaborative environment and facilitate communication among team members. 

• Provide guidance and support to team members to ensure project success. 

• Utilize collaboration and project management software (e.g., Slack, Microsoft Planner, Trello, Asana) to streamline communication, coordinate tasks, and enhance team productivity across departments 

• Establish metrics and evaluation methods to assess project impact and effectiveness. 

• Tracking assignments to staff and reporting to the Director the status of this work. 

• Prepare and present progress reports and evaluations to leadership team  

• Monitor, coordinate, and contribute to the completion of required reporting to OCDEL. 

• Implement feedback and lessons learned to improve future projects. 

• Ensure projects comply with OCDEL and ELRC regulations and policies 

• Identify potential risks and develop mitigation strategies. 

• Address any issues or challenges that arise during the project lifecycle. 

• Tracking assignments to staff and reporting the status of this work. 

• Attend ELRC Operations and Leadership meetings managing and delegating follow-up action items.  

• Support Compliance Team in developing monthly compliance trend analyses  

• Create and facilitate ELRC program evaluation to monitor project goals and outcomes. 

• Manage the ELRC performance evaluation process for the family and clerical teams 

• Develop Quality Enhancement planning and implementation for family and supervisory teams.  
•  Complete other duties as assigned. 

• Excellent communication skills, including accurate and effective written and verbal communications.  
• Excellent interpersonal skills. Able to build relationships. Seeks to understand multiple perspectives. 
• Skilled at serving as a grounding member of the team, preventing problems, and then identifying solutions when problems arise. 
• Exceptional judgement, professionalism and diplomacy, and ability to work independently 
• Adaptable to changing needs. 
• A quick learner who is open to feedback and then implements it. 
• Highly organized and able to manage many tasks at one time, including competing priorities, on a deadline. 
• Enjoys creating order, structure and organization. Thrives on improvement of systems and processes 
• Able to quickly grasp information and simplify complex concepts. 
• A strategic thinker: data-driven and analytical in approach.  
• Performs related work as required. 

• Familiarity with social service agencies 
• Possess Act 33 and 34 and FBI Clearances.  
• Mandated Reporter Training certified 
• Proficiency in project management software (e.g., Asana, Trello, MS Project)  
• Full time in office position requiring 37.50 hours per week at Wood Street office 

• Bachelor’s degree in project management, Non-Profit Management, Business Administration, or a related field (master’s degree preferred). 
• At least one year of experience managing projects in a non-profit or similar setting. 

This position will be formally employed by Community Family Advocates. In this capacity, the individual will report directly to the Early Learning Resource Center and will carry out day-to-day responsibilities under the direction, supervision, and operational guidelines of the Early Learning Resource Center. While Community Family Advocates will serve as the official employer for administrative and human resources purposes, the role will function as an integrated part of the Early Learning Resource Center’s team.